Privacy Policy

Effective Date: 7th May 2025

 

Diana Dugan Property (“we”, “our”, or “us”) is committed to protecting your privacy and handling your personal information in accordance with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth).

This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you interact with our website www.dianaduganproperty.com.au or services.

 

1. What Information We Collect

We may collect the following types of personal information:

  • Your name, email address, telephone number, and business details
  • Information provided when you view an Open Home 
  • Your browsing activity, IP address, browser type, and referring URLs
  • Any correspondence or feedback submitted to us

We only collect information that is necessary for our business functions and services.

2. How We Collect Your Information

We collect your personal information in several ways, including when you:

  • Visit or use of our website
  • Visit our Open Home inspections
  • Subscribe to our newsletters or property alerts
  • Submit referrals or contact us through the site
  • Engage with us on social media

Some information may be collected automatically through cookies and other tracking technologies (see section 7).

3. Why We Collect Your Information

We collect and use your information to:

  • Provide you with our services, including property referrals and updates
  • Verify your identity and maintain accurate records
  • Communicate with you about your account, referrals, or listings
  • Improve and personalise our website and service offerings
  • Comply with legal obligations

4. Disclosure of Personal Information

We may disclose your personal information to:

  • Our staff and authorised contractors or service providers
  • Real estate agents, brokers or legal professionals involved in a transaction
  • Regulatory or law enforcement authorities if required by law

We will never sell or rent your personal information to third parties.

5. Data Security

We take reasonable steps to protect your personal information from loss, misuse, unauthorised access, or disclosure. These include:

  • Secure servers and firewalls
  • Restricted access to personal data
  • Staff training in data protection

Despite our best efforts, no system is 100% secure. You acknowledge and accept this risk when using our site.

6. Access and Correction

You may request access to the personal information we hold about you at any time.  If it is incorrect, out of date, or incomplete, we will take reasonable steps to correct it.

To make a request, please contact us at the details below under Contact Us.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Monitor website performance and usage
  • Personalise your user experience
  • Deliver targeted marketing and ads

You may disable cookies through your browser settings, though doing so may affect the functionality of our site.

8. Marketing Communications

By providing your details, you consent to receiving communications from us. You may opt out at any time by clicking the unsubscribe link in our emails or by contacting us directly.

9. Third-Party Sites

Our website may contain links to other websites. We are not responsible for the privacy practices or content of third-party sites.

 

10. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted on our website with the effective date at the top.

We encourage you to review this policy regularly.

11. Complaints

If you believe your privacy has been breached, please contact us using the details provided above, outlining the circumstances and the reasons for your complaint.

We will acknowledge receipt of your complaint within 24 business hours. Our team aims to respond within 5 business days. If your issue is complex or requires further investigation, we may take additional time to provide a final response. We will communicate with you using your preferred method of contact if you have specified one.

12. Use and Disclosure of Personal Information

You are entitled, under applicable Australian privacy legislation, to request access to, and correction of, personal information we hold about you—free of charge. Please direct such requests to the contact details listed under the heading “Contact us” below.

To protect your information, we may ask you to verify your identity when requesting access or changes to your personal data. We will respond to such requests within a reasonable timeframe, but no later than 30 days from receipt.

If we refuse access or correction, we will provide written reasons for the refusal. If you disagree with the outcome, you may raise a formal complaint under the section titled “Questions and Complaints” below.

We use and disclose your personal information to operate our business, including delivering products and services to you. Specifically, we may use your information to:

  • Process payments and generate invoices;
  • Provide advice and deliver services;
  • Handle feedback, complaints, refunds, and exchanges;
  • Promote our services, including using customer feedback in marketing;
  • Personalise advertising content, including on platforms like Facebook;
  • Conduct recalls, quality control, surveys, and analysis;
  • Manage supplier relationships;
  • Analyse online traffic and customer behavior;
  • Improve service offerings and user experiences;
  • Investigate and prevent fraud or illegal activities;
  • Recruit staff and contractors;
  • Carry out any other purpose disclosed to you at the time of collection;
  • Fulfil any related business purposes.

We may disclose your personal information to third parties, including:

  • Service providers assisting in delivery and cancellation of services;
  • Marketing, advertising, and promotions partners;
  • Law enforcement or fraud prevention partners;
  • Regulatory or legal authorities as required by law;
  • Any third parties disclosed at the point of data collection.
QUESTIONS AND COMPLAINTS

If you have questions or concerns about this policy, the personal information we collect, or how we manage that information, please contact our Privacy Officer using the details under the heading “Contact Us” below.

We will investigate and attempt to resolve any complaint as quickly as possible. If you’re dissatisfied with our response or we fail to respond within 30 days, you may contact the Office of the Australian Information Commissioner (OAIC):

Australia:
Office of the Australian Information Commissioner
Website: www.oaic.gov.au
Phone: 1300 363 992

13. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact:

Diana Dugan Privacy Officer

Diana Dugan Property

6A North Concourse,

Beaumaris Victoria 3193

Email: diana@dianaduganproperty.com.au

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